Compliance is a major concern for fleets for one reason: Failing to comply with regulations can result in serious consequences. After all, staying compliant is an aspect of driver well-being, road safety and environmental protection.
It’s also good business sense—complying with regulations means avoiding fines and other costs. The regulations are constantly evolving, making it challenging to stay on top of everything. This overview of key regulations can help you tackle your fleet compliance in 2025.
Smart tachograph compliance
From now through July 2026, new rules for smart tachographs come into effect. These rules require your fleet to install enhanced tachographs, or version 2 devices, enabling authorities to check tachograph data remotely and reducing the number of stops for readings. So, which rule applies in 2025?
This year, timely installation is imperative. Your fleet must install smart tachograph 2 devices in your vehicles by August if the following criteria apply:
- Your fleet has vehicles weighing 3.5 tonnes or more
- Your business uses these vehicles for international routes
- A prior version of smart tachograph is installed in these vehicles
The rules around smart tachographs are essentially about road safety and driver well-being. Here are three ways your fleet can make the most of tachograph compliance:
- Prevent accidents: About 90% of accidents are caused by human error, while 40% of sleep-related accidents involve commercial vehicles. By complying with rest periods, you and your drivers help improve road safety.
- Avoid costs: Fewer accidents means lower insurance premiums. With smart tachograph version 2, regular software updates ensure consistency across your fleet. High-quality, reliable data can help you sidestep costly infringements.
- Retain drivers: Time away from family is an aspect of high driver turnover. Contribute to driver satisfaction by creating schedules that enable them to go home regularly.
Looking for an easier way to manage your tachograph compliance? With a solution like Webfleet’s Tachograph Manager, you can download tachograph data remotely and view detailed reports on expected fines and infringements.
Fleet compliance with CO2 reporting
The Task Force on Climate-related Financial Disclosures (TFCD) was formed to develop a set of recommended climate-related disclosures that companies and financial institutions can use to better inform investors, shareholders and the public of their climate-related financial risks. The TFCD was disbanded in 2023, and now the IFRS Foundation monitors progress on these disclosures.
Then there’s the Corporate Sustainability Reporting Directive (CSRD) in the EU, which requires certain companies to report on risks and opportunities arising from social and environmental issues, such as climate change, and on the impact of their activities on people and the environment.
Part of the CSRD obliges these companies to report how much direct and indirect CO₂ emissions they produce—including emissions caused by their fleets. Even if you’re not required to report this year, your larger customers may ask for information on your vehicle CO₂ emissions when you deliver goods or services to them.
Want to know more about the CSRD? Not sure if your fleet needs to comply with it this year? Read our comprehensive post on this EU regulation, which includes a compliance timeline.
Trailer brake standards for UK fleets [trailer driving on road]
Any fleet operating in the UK must adhere to trailer brake standards per the Driver and Vehicle Standards Agency, or DVSA.
Braking performance tests are a matter of public safety. Heavy goods vehicles are expected to undergo physical roller brake testing up to four times per year. With DVSA testing, your trailer brakes are inspected on a simple Pass or Fail basis every three months. Physical roller brake testing at a DVSA centre costs about £100 per trailer, per test.
There’s a less costly, more efficient way to comply with DVSA braking standards. With an Electronic Braking Performance Monitoring System (EBPMS), you can remotely generate a brake performance value with the same Pass or Fail status, via continuous data capture from the trailer’s Electronic Braking System, or EBS.
Analysing and improving your trailer brake efficiency with an EBPMS like the one from Webfleet minimises cost to just one physical roller brake test for the yearly MOT. The option to generate a report at any time means you can test performance, detecting issues at more regular intervals. This helps you avoid downtime. It also gives you the reporting tool to prove compliance.
Discover how to enhance fleet efficiency while navigating DVSA regulatory changes. Read our post on practical strategies that can help you accomplish both.
Prepare for the changes ahead
Commercial mobility is undergoing massive changes. How ready is your business for the legislative and technological shifts under way?
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