Choose when you'd like to talk to
one of our experts⁠Book a meeting

Vehicle trackingTrack your trucks, vans, cars, trailers and assets with GPS tracking

Safety and protectionProtect your drivers, vehicles, assets and cargo with driver coaching, video telematics and driver support

Workflow managementBoost productivity via professional navigation, route optimisation and order management

ComplianceAvoid fines with tachograph, drivers' hours, logbook and cold chain management

Sustainability and electric vehiclesReduce CO₂ with green driving, electrification advice and EV optimisation

Maintenance and uptimeMaximise vehicle uptime with Vehicle Diagnostics, TPMS and Service Planner for a task-ready fleet 24/7

Individual recommendation

Solution AdvisorFind out which solution fits your business best

Savings CalculatorFind out how much you can save with fleet management

EV TCO CalculatorCompare the vehicle costs over a 5-year period

Platform and apps

Webfleet platformSaaS solution to connect you, your driver and your vehicles

Mobile appsA full suite of on-the-go applications

Webfleet Fleet AdvisorSmarter fleet insights instantly and accurately with generative AI, now on OptiDrive 360

In-vehicle

Vehicle tracking devicesTrack your vehicles and gain insights with LINK series

Driver TerminalsNavigate, communicate and report your operation with PRO driver terminal series

Fleet dash camsProtect your fleet and drivers while reducing claims with Webfleet Video telematics

Tyre monitoringReact fast and eliminate downtime with TPMS

Integrations

OEM integrationFactory-fitted devices from car manufacturer

Business integrationBy Webfleet and third-party solutions

EV Services PlatformA portfolio of EV services for commercial fleets

If you are looking for our partners

Sales partnersFind your local Webfleet sales partner

Integration partnersDiscover our software integrators

If you are are a partner

Partner PortalAccess your Partner Portal

Developer resourcesStart building with our API

Become a partner

Become a sales partnerSell Europe's market-leading fleet management solution

Become an integration partnerIntegrate into Europe's most innovative fleet management solution

EV Services NetworkIntegrate your solutions to our EV services platform for electric commercial fleets

Resources

ResourcesExplore our extensive range of whitepapers, case studies, webinars, videos and more

BlogAccess exclusive fleet insights from our team of mobility expert authors

White papersTake a deep dive into the hottest and most important topics facing your industry with our in-depth reports

Case studiesWhat does Webfleet do for a business like yours? Find out what our customers have to say

VideosSee our products and solutions in action and find out what they could be doing for you

GlossaryAll the fleet management lingo explained in our comprehensive glossary

Free driving hours calculator

Calculate your drivers' remaining driving times and rest periods

Do you want to calculate your driving and rest times quickly and easily? With the Webfleet driving and rest times Excel sheet you will gain insight into the mandatory driving and rest hours of your truck drivers. Avoid fines and keep control of your planning. Download the handy driving and rest times Excel sheet!

Download Excel sheet⁠Download Excel sheet⁠

Why use a driving time calculator?

Simplify compliance: Automatically calculate rest periods mandated by local regulations to avoid infractions and fines.
Keep your drivers safe: By enforcing adequate rest times, drivers are less prone to making mistakes caused by tiredness.
Be audit-ready: The driving time calculator sheet serves as a clear log of driving and rest periods—ready to consult at any time.

Facilitate payroll calculations: Make salary payments easier for your HR team with clear records of driver working time.
Avoid silly mistakes: With an easy-to-use Excel-based automation, you leave no room for maths errors.
Tailor it to your fleet: Managing a lot of drivers? Duplicate and adapt the spreadsheet with ease—just copy-paste the existing formulas into new cells.

Driving time regulations at a glance

Scheduling fleet trips poses the challenge of keeping business operations in steady motion whilst staying compliant with regulated break times. To avoid sanctions, fleet managers need to keep up to date with all EU driving hours rules specified in Regulation (EC) No 561/2006. You can see the key rules below.

Daily driving time limit: maximum 9 hours per day.
Maximum continuous driving time: 4.5 hours. (After this, drivers must take a 45-minute break.)
Daily rest requirement: minimum 11 consecutive hours.

When to use a driving hours calculator?

Driving hours calculators help you maintain fleet efficiency whilst staying compliant. They are an essential tool for reassigning tasks last-minute due to driver shortages or unexpected incidents.

Let’s put the driving hours calculator to use in an example scenario.

You are a fleet manager and you’re helping a new driver map out routes for the week. He has a busy schedule coming up, with tasks filling his next five days.

You need to check whether an ambitious delivery schedule is achievable whilst respecting driving time regulations.

You input the estimated driving times for the five days into the driving time calculator.
You check the total shown instantly.
58 hours. Uh oh. The cell turns red, signaling that the total is over the weekly driving limit of 56 hours.
To bring down the total, you resolve to reassign one task to a different available driver. You update the hours in the calculator accordingly. The red disappears.
You notice that Wednesday’s value is highlighted in amber and check the key to see if this is critical. It’s okay—the calculator is warning you that the daily driving time is above nine hours, but this is acceptable if limited to twice a week.
All set! Your new driver is ready for a productive, fully compliant week of work.

Driving time regulations challenges and solutions

Tight delivery schedules

With the ever-increasing ease of placing internet orders, fleet drivers are under growing pressure to meet customer demand. The need to stay on the road can conflict with mandatory rest periods.

By using a driving time calculator, no extra time is lost on excessive break times. You know the exact moment from which your drivers are legally able to start the engine again.

Unforeseeable delays

Congestion, accidents and roadworks can prevent drivers from taking pre-planned breaks at the scheduled times.

The driving time calculator helps you keep track of total time on road. If traffic slows a driver down, you can quickly check whether they’re still within legal working time limits to avoid accidental infractions.

Interrupted routes

Trying to incorporate the correct break times into a working day once already on the road is difficult, leading to stressful last-minute modifications or costly violations.

Using a driving hours calculator to plan routes ensures trips are divided into compliant chunks from the get-go.

No nearby rest stops

Rest areas chosen last-minute may be full or inadequate for a full-length break.

Calculating when your drivers need to stop in advance allows for route-planning that aligns with suitable break areas.

Mental gymnastics

With many different limits to juggle, it’s easy to miscalculate timings and commit unintentional infractions due to human error.

There’s no need to rely on memory or manual tracking with a driving time calculator—it spares you any silly mathematical mistakes.

FAQ

How does the driving time calculator work?

The driving hours calculator is quick and easy to use.

Simply plug in driving hours and rest times to check daily, weekly and consecutive week totals comply with regulation.

Values showing in green are safe and compliant.

Values showing in amber require a double-check of the rules (shown clearly to the side of the calculator). For example, a cell will turn amber when daily hours surpass the recommended nine hours of driving. As can be seen in the control list, action is only required if this limit is exceeded more than twice in one week.

Values showing in red signal regulatory violations. It is important to amend these compliance issues by adapting driver schedules to accommodate their wellbeing and avoid fines.

Why do I have to download the calculator?

The driving time calculator is a simple Excel sheet designed to work offline. By downloading the file, you can use it anywhere, again and again—no internet needed. It keeps things clean, easy and for your eyes only.