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Your free fleet budget template for 2025

Calculate your most essential line items and stay on top of your costs

A free and simple way to manage your fleet budget

Maintaining good budgeting practices is key to running an efficient fleet. By using this free and simple fleet budget template, you can plan out your annual expenses. Tracking your costs throughout the year is much easier when you’re using a tool to visualise them. The Fleet Budget Planner 2025 is designed for simplicity, helping small and medium fleets focus on the line items that matter most. Use your free fleet budget template to:

Monitor your fleet’s fuel expenses
Plan for fixed vehicle financing costs
Account for maintenance and insurance

Stay on top of your ongoing expenses

Fleet budgeting is about more than putting numbers on a spreadsheet. It’s about monitoring your expenses so that you can identify ways to reduce your operational costs. Keeping track of costs like fuel and maintenance can help you reach your overall budget goals for the year.

Include your costs for vehicle financing

Many fleets finance their vehicles through leasing agreements or bank loans. Your budget template will accommodate either. Simply add your number of vehicles and the average cost per vehicle to calculate your total financing costs. This will make it easy to track costs for existing vehicles as well as any new ones you may add to your fleet.

Aim for sensible cost reductions

Keeping your vehicles in good working order through regular maintenance is one way to reduce the need for repairs, not to mention downtime and overconsumption of fuel. Your budget planner will help you aim for that cost reduction.

Easily calculate your fuel consumption

Your free Fleet Budget Planner 2025 includes a link to an online fuel consumption calculator. We created this tool to help you ballpark your fuel needs for the year. Just plug in the relevant details about your vehicles and kilometres.

Resources for advanced fleet management

Do you wonder how to budget for fleet decarbonisation—or whether it’s the right time to add electric vehicles to your fleet? These considerations may require additional support. See the Resources table of the budget planner for options.

Get advice from a fleet management expert

There’s a lot to think about when you’re planning the year’s budget. Could you use some tips on saving fuel or maximising the value of your vehicles? We’re here to help—book a free consultation with one of our fleet experts.

The role of budgeting in fleet efficiency

Over 60,000 businesses worldwide rely on Webfleet to improve efficiency, support drivers, boost safety, stay compliant and work more sustainably. So, we know a thing or two about the role that budgeting plays in fleet efficiency. This free and simple fleet budget template can help you monitor costs, which is key to achieving your cost-cutting goals.

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